Recall questions with no answer
A retailer asks which candles used fragrance lot 4471. Without a link between lots and orders you pull every jar on the shelf instead of the nine that matter.
Average pull cost: $2,300Batch records for candle and soap studios
Every jar traced to its pour, every label ready to print
WickAndWax holds your ingredient lots, pour temperatures and cure dates in one batch record, then prints a label that says exactly what regulators expect. When an order comes back, you know which pour filled it before the kettle cools.
- 1,140 studios pouring in 44 US states
- 316,000 labels printed in the last 12 months
- Set up in an afternoon with your own recipe sheet
What the paper trail really costs
The lot number is on a piece of masking tape somewhere
You know your craft. What eats the week is everything around the pour: which vendor drum the fragrance came from, whether that tin cured long enough, and what the label on a wholesale case is legally required to say.
Label rework before a market
Net weight in grams missing, ingredient order wrong, warning text on the melts but not the tarts. Reprinting the night before a Saturday market is a familiar kind of tired.
4 to 6 hours per seasonCure dates kept in your head
A soap batch shipped at day nine instead of day twenty eight comes back soft, and the customer writes the review before you can offer a replacement bar.
11 percent of returnsCost per unit that is a guess
Wax went up, jars went up, shipping went up twice. If your batch sheet does not carry lot pricing, your wholesale line sheet is priced on last spring's numbers.
Margin drift of 6 to 9 pointsHow it works
Four moves from raw goods to a labeled, traceable case
Nothing here asks you to change how you pour. It asks you to write the numbers down once, in the place where they can be found again.
Log the goods when they land
Scan or type the supplier lot on the wax case, the fragrance jug and the jar pallet, with cost and received date. Lots stay open until you use them up, so nothing has to be re entered.
Pour against a recipe
Pick the recipe, enter the melt temperature, fragrance load and yield. WickAndWax stamps the batch code, pulls the lots you consumed and sets the cure date from your own rule for that product line.
Print labels straight from the batch
The label builder fills net weight, ingredient declaration, responsible party and warnings from the recipe, then sends the sheet to your thermal printer or a letter size Avery template. Every printed version is archived with a date.
Ship, and keep the thread
Orders from Shopify, Etsy and Square arrive already matched to the batch that filled them. Type a customer name, an order number or a lot and the whole thread opens: pour date, cure date, label version, destination.
Inside the workspace
Built for kettles, cure racks and market weekends
Six things the studio actually runs on. No modules you will never open.
Lot ledger for every input
Wax, fragrance oil, lye, butters, wicks, jars and shrink bands each carry a supplier lot, a landed cost and a remaining quantity. When a lot runs out the ledger closes it and tells you which batches drew from it.
Recipes with fragrance load math
Set a recipe once with wax weight, fragrance percentage, wick series and vessel, and the batch screen scales it to any yield you pour. Change a percentage and the label ingredient order updates with it.
Compliant label builder
Net weight in ounces and grams, responsible party block, ingredient declaration and product warnings assemble themselves from the batch. Templates cover container candles, wax melts, cold process soap and reed diffusers.
Cure boards with real dates
Each batch lands on a cure board with the release date your product line requires, four weeks for cold process, two days for a paraffin pour. Nothing can be marked sellable before its date without a written override.
Order to batch traceability
Every fulfilled line item stores the batch code it shipped from, including market sales entered on your phone. One search on a lot number returns the customers, the wholesale accounts and the case counts.
Cost per unit that moves with your invoices
Landed cost from each lot flows into the batch, so a jar poured in October carries October pricing. Line sheets and wholesale quotes pull the current figure instead of a number you last checked in spring.
What changes in the studio
Numbers our makers report after two seasons
These come from studios pouring between 40 and 900 units a month, measured against what they were doing the season before they started.
9 min
To answer a lot question
Because consumed lots are attached to the batch and the batch is attached to the order, a retailer question turns into one search instead of an evening with a shoebox of receipts.
92%
Fewer label reprints
The builder refuses to print a label missing a net weight, a responsible party or an ingredient line, so the errors that used to surface on Friday night surface at the moment you press print.
$4,180
Recovered margin per year
Median across studios that moved wholesale pricing onto live landed cost. Most of it came from repricing three or four best sellers that had quietly gone underwater.
6 hrs
Given back each month
Time that used to go into rewriting batch sheets, hunting for a cure date and rebuilding a label file. The pour schedule itself does not get shorter, the paperwork around it does.
From the bench
Makers who stopped keeping the trail in their head
We were audited by a wholesale buyer in our second year and they wanted lot documentation for eleven SKUs. I pulled it in about twenty minutes, printed it, and got the purchase order the same week. Before this app that request would have ended the relationship.
Cold process is unforgiving about dates. Two of us pour, my sister ships, and we used to argue about whether a batch was really ready. Now the cure board says day 28 or it does not go in a box, and the arguing stopped.
I sell at eight markets a summer and print labels off a thermal unit in the garage. What sold me was net weight in grams filling itself in. I had been typing that by hand for four years and getting it wrong maybe once a month.
- 1,140Studios keeping batch records in WickAndWax today
- 2.1 millionUnits traced from a supplier lot to a shipped order
- 4.8 of 5Average rating from makers on the plans below
Plans
Priced by how much you pour, not by how many labels you print
Label printing, lot tracking and traceability are in every plan. The tiers differ by batch volume, users and wholesale tooling.
Home Studio
$19 per monthFor one maker pouring on evenings and weekends, selling online and at a few markets a season.
- Up to 40 batches a month
- Unlimited recipes and supplier lots
- Label builder with four product templates
- Cure boards and release dates
- One user, email support in one business day
Recommended
Small Batch
$49 per monthFor a studio with steady online sales, a market schedule and one or two people helping on pour days.
- Up to 300 batches a month
- Shopify, Etsy and Square order sync
- Order to batch traceability search
- Landed cost per unit and margin view
- Three users with role based access
- Label archive with dated versions
Wholesale Ready
$109 per monthFor makers shipping cases to retailers who ask for documentation, and for studios running a second production room.
- Unlimited batches
- Wholesale line sheets from live cost
- Lot documentation packets for buyers
- Faire order mapping and case labels
- Ten users, two production locations
- Read only API and webhooks
Every plan is billed monthly in US dollars and can be cancelled at any time. No setup fee, no per label charge, and your data exports to CSV whenever you ask for it.
Questions makers ask
Straight answers before you book anything
Home Studio is $19 per month, Small Batch is $49 per month and Wholesale Ready is $109 per month. Billing runs month to month in US dollars, and you can close the account yourself from your studio settings whenever you choose. There is no annual lock in, no setup fee and no per label charge. If you move up a tier mid season we prorate the difference on the next invoice.
Most makers are logging live pours the same afternoon they sign up. You import your supplier lot numbers from a spreadsheet, add your recipes once, and the first batch record takes about ten minutes to build. After that a repeat pour is three fields and a save. We do not charge for onboarding help, and you can send us your recipe sheet if you would rather we set it up for you.
The label builder follows the Fair Packaging and Labeling Act layout requirements for cosmetic and household products sold in the United States, including net weight in both ounces and grams, the responsible party statement and ingredient declaration order by weight. Soap sold with cosmetic claims gets the full INCI ingredient list pulled from your recipe. You approve every label before it prints, and you can add your own warning text for reed diffusers, wax melts and container candles. We keep a dated copy of every label version you have ever printed.
Your recipes, supplier lots and customer records belong to you and are never shared, sold or used to train anything. Data is stored encrypted at rest in US regions with daily backups held for thirty days. Only your account users can open your workspace, and you can set a market helper to see batches without seeing costs. You can export everything to CSV at any time, including after you cancel.
Yes. Shopify, Etsy and Square orders sync automatically, and each line item is matched to the batch that filled it so a recall question takes seconds instead of an evening. Faire wholesale orders import through a CSV mapping we set up with you. There is also a plain webhook and a read only API if your developer wants to pull batch data somewhere else.
The Home Studio plan exists for exactly that. A four scent Sunday is one batch screen, four pours and one print run, and the whole thing takes less time than writing the same information on masking tape. Makers tell us the value shows up the first time a customer emails about a jar bought nine months ago and the answer is on screen in ten seconds. If it does not fit how you work, cancel in one click and take your CSV with you.
Anatomy of a batch record
What sits behind a single batch code
This is the record a buyer, an insurer or a customer question lands on. It is written once, at the bench, and it stays readable for years.
The pour itself
- Batch code, product line and vessel
- Recipe version used, with fragrance load percentage
- Melt temperature, pour temperature and ambient room temperature
- Yield poured, units set aside for testing, units scrapped
- Who poured it and on what date
The goods it consumed
- Wax lot with supplier name and landed cost per pound
- Fragrance or essential oil lot with the safety data sheet on file
- Wick series, jar lot, lid lot and shrink band lot
- For soap: lye lot, butter and oil lots, superfat percentage
- Remaining quantity left in each open lot after the pour
The compliance layer
- Ingredient declaration built in descending weight order
- Net weight in ounces and grams, calculated from the fill
- Responsible party block with your business address
- Warning text for the product category you selected
- A dated PDF of every label version printed from the batch
The thread out to customers
- Cure start date and the release date your rule set
- Orders filled from the batch, online and at market
- Wholesale cases shipped, with the account and purchase order
- Returns or complaints tagged back to the batch
- Cost per unit and margin at the price you actually sold it for
It fits the shop you already run
Sales channels in, documentation out
Orders arrive from where you sell. Paperwork leaves in the format the person asking for it wants.
Channels that sync
Shopify, Etsy and Square pull orders every few minutes and match each line to the batch that filled it. Market sales go in from your phone at the booth.
Printers that work
Thermal label printers in the Zebra and Rollo families print directly. For letter size sheets we output Avery templates in 2 by 3, 2.5 inch round and 4 by 2 formats.
Documents that leave
Lot packets export as a single PDF for a buyer, batch history exports as CSV for your accountant, and a read only API serves anyone building on top of it.
The Pour Room
Working notes from the studios we build for
Our magazine answers the questions makers send us between pours: what the label law actually asks for, what a bar really costs, and how long a batch has to sit before it ships.
Talk to us
Bring your messiest batch sheet to the demo
Tell us what you pour and how you sell it. We will walk through your own recipes on screen, build one real label with your net weights, and show you what a lot search looks like when a buyer asks. Thirty minutes, no slide deck.